Name
  You can assign the name for folders / file in SharePoint during migration.
 

Assign Folder Name

1.

Select the Name column under Default Columns - Folder from the list and click Edit button in the column mapping button pane or press Enter key or Double click the select item. Then the Edit Column Dialog will appear as shown below:

2.

Select one of the Folder name options as given below:

  1. From source SharePoint - The migrated source folder name will be assigned to the name fields.

  1. Metadata File - The name for the folder can also be assigned from the external metadata file by including the column name in the metadata file. This option allows each folder to have its own name.

  2. Specific Value - The specified value can be assigned as a folder name.

3. Specify the alternate value to be taken and assigned, if the folder name cannot be assigned or unavailable:
  1. Use SharePoint Default - XPlica will assign SharePoint Default value as a folder name.
  2. Use Value - XPlica will assign the user specified alternate value as a folder name.
4.

Click Set value button to set the selected name options and value for folder in mapping.

 
 

Assign File Name

1.

Select the Name column under Default Columns - File / Item from the list and click Edit button in the column mapping button pane or press Enter key or Double click the select item. Then the Edit Column Dialog will appear as shown below:

 

2.

Select one of the Folder name options as given below:

 
  1. From source SharePoint - The migrated source file / item name will be assigned to the name fields.

  1. Metadata File - The name for the file / item can also be assigned from the external metadata file by including the column name in the metadata file. This option allows each file / item to have its own name.

  2. Specific Value - The specified value can be assigned as a folder name.

3. Specify the alternate value to be taken and assigned, if the folder name cannot be assigned or unavailable:
  1. Use SharePoint Default - XPlica will assign SharePoint Default value as a file / item  name.
  2. Use Value - XPlica will assign the user specified alternate value as a file name.
4.

Click Set value button to set the selected name options and value for file / item  in mapping.

Created Date and Modified Date
  To assign System Dates (Created Date and Last Modified Date) for the folder and file.

 

Assign Folder System Dates (Created Date and Last Modified Date)

1.

Select the appropriate date field (Created Date or Modified Date) column under Default Columns - Folder from the list and click Edit button in the column mapping button pane or press Enter key or Double click the selected item. Then the Edit Column Dialog will appear as shown below:

Note : You can use Up and Down button in the dialog to navigate the columns in the list.

2.

Select one of the  Folder System Date options given below:

  1. From source SharePoint - XPlica will propagate the original Created Date and Last Modified Date fields as available in the source SharePoint.

  1. Metadata File - The date fields can be assigned from the external metadata file by including the respective date field columns (e.g., CDate, LModDate) in the metadata file. This option allows each folder to have its own system dates. The date mask specified in Metadata Options Step will be used to parse the date value.

  2. Destination Default - The current migrated date and time will be assigned.

  3. Specific Value - The specified value can be assigned to the system date field.

3. Specify the alternate value to be taken and assigned, if the value cannot be assigned or unavailable:
  1. Date and Time when performing migration - XPlica will automatically assign current Date and time.
  2. Use Value - XPlica will assign the user specified alternate value to the system date field.
4.

Click Set value button to set the selected system date field options and value for folder in mapping.


 

Assign File System Dates (Created Date and Last Modified Date)

1.

Select the appropriate date field (Created Date or Modified Date) under Default Columns - File / Item from the list and click Edit button in the column mapping button pane or press Enter key or Double click the selected item. Then the Edit Column Dialog will appear as shown below:

2.

Select one of the Folder name options as given below:

 
  1. From source SharePoint - XPlica will propagate the original Created Date and Last Modified Date fields as available in the source SharePoint.

  1. Metadata File - The date fields can be assigned from the external metadata file by including the respective date field columns (e.g., CDate, LModDate) in the metadata file. This option allows each file to have its own system dates. The date mask specified in Step 3: Metadata Options will be used to parse the date value. If the metadata value is unavailable, invalid or in case of any failure while parsing the date value, XPlica will assign the values depends upon the alternate value specified by the users.

  2. Destination Default - The current migrated date and time will be assigned.

  3. Specific Value - The specified value can be assigned to the system date field.

3. Specify the alternate value to be taken and assigned, if the folder name cannot be assigned or unavailable:
  1. Date and Time when performing migration - XPlica will assign current date and time value to system date fields.
  2. Use Value - XPlica will assign the user specified alternate value to system date fields.
4.

Click Set value button to set the selected date field options and value for file in mapping.

Created By and Modified By
  To assign System Users (Created By and Modified By) for the folder and file.

 

Assign Folder System Users (Created By and Modified By)

1.

Select the appropriate user field (Created by or Modified By) column under Default Columns - Folder from the list and click Edit button in the column mapping button pane or press Enter key or Double click the select item. Then the Edit Column Dialog will appear as shown below:

Note : You can use Up and Down button in the dialog to navigate the columns in the list.

The user value can be the Login Name or Display Name or E-Mail address of the user. XPlica will search the site users list and assign the ID of the matching user to the People or Group column of the respective folder. Do not use multiple values. 

The user value can be specified in any one of the following formats:

Login name - Login name of the user in domain\username format. e.g., Domain\user1.
Display Name - Display name of the user. e.g., John Doe.
E-mail address - E-mail address of the user in someone@example.com format.

2.

Select one of the  Folder System Users options given below:

  1. From source SharePoint - XPlica will propagate the original Created By and Modified By value from as available in source SharePoint.

  1. Metadata File - The system users can also be assigned from the external metadata file by including the folder system users column names in the metadata file. This option allows each folder to have its own system users, so long as the stated user already exists in the SharePoint. If the user value in the metadata file does not exist, the alternate value specified by the users will assigned automatically. 

  2. Destination Default - The current user running XPlica will be assigned to the system date fields.

  3. Specific Value - The specified user value will be assigned to the respective user fields.

 3. Specify the alternate value to be taken and assigned, if the value cannot be assigned or unavailable:
  1. User performing migration - XPlica will automatically assign current user running XPlica.
  2. Use Value - XPlica will assign the user specified alternate value to the system user field.
4.

Click Set value button to set the selected system user field options and value for folder in mapping.

 
 

Assign File System Users (Created By and Modified By)

1.

Select the appropriate user field (Created By or Modified By) under Default Columns - File / Item from the list and click Edit button in the column mapping button pane or press Enter key or Double click the select item. Then the Edit Column Dialog will appear as shown below:

 

Note : You can use Up and Down button in the dialog to navigate the columns in the list.

The user value can be the Login Name or Display Name or E-Mail address of the user. XPlica will search the site users list and assign the ID of the matching the user to the People or Group column of the respective file. Do not use multiple values. 

The user value can be specified in any one of the following formats:

Login name - Login name of user in domain\username format. e.g., Domain\user1.
Display Name - Display name of the user. e.g., John Doe.
E-mail address -
E-mail address of the user in someone@example.com format.

2.

Select one of the File System User options as given below:

 
  1. From source SharePoint - XPlica will propagate the original Created By and Modified By value from as available in source SharePoint

  1. Metadata File - The system users can also be assigned from the external metadata file by including the file system users column name in the metadata file. This option allows each file to have its own system users, so long as the stated user already exists in the SharePoint. If the user value in the metadata file does not exist, XPlica will assign the values depends upon the alternate value specified by the users.

  2. Destination Default - The current user running XPlica will be assigned to system user fields.

  3. Specific Value - The specified user value will be assigned to the respective user fields. If the specified user is invalid or if the user is unavailable, SharePoint by default will set the user to be the user account performing the migration into the SharePoint.

3. Specify the action to be taken, if the specified user does not exist in the destination library: 
  1. User performing migration - XPlica will automatically assign current user running XPlica.
  2. Use Value - XPlica will assign the user specified alternate value to the system user field.
4.

Click Set value button to set the selected user field options and value for file in mapping.

Document Set / Content Type
  To specify the content type to be assigned to the documents / items:

 

Assign Folder Content Type

1.

Select the Content Type column under Default Columns - Folder from the list and click Edit button in the column mapping button pane or press Enter key or Double click the select item. Then the Edit Column Dialog will appear as shown below:

Note : You can use Up and Down button in the dialog to navigate the columns in the list.

2.

Specify the folder content type using one of the options given below:

  1. From source SharePoint - XPlica will propagate the original Content Type field as available in source SharePoint.

  1. Metadata File - The content type value can also be assigned from the external metadata file by including the content type column name in the metadata file. This option allows each folder to have its own content type, so long as the stated content type already exists in the SharePoint library / list. If the content type specified in the metadata file does not exist, XPlica will assign the content type as per the alternate value settings defined by the user.

  2. Specific Value - Specified content type value will be assigned to the folders. The default content type of the library / list will be assigned to the folders, if the content type specified in the textbox does not exist.

  3. Destination Default - Default content type of the destination library / list will be assigned as content type for all the folder.

3. Specify the alternate value to be taken and assigned, if the value cannot be assigned or unavailable:
  1. SharePoint Default Content Type - XPlica will automatically assign default content type of the destination library / list.
  2. Use Value - XPlica will assign the user specified alternate value as a folder content type.
4.

Click Set value button to set the selected content type setting options and value for folder in mapping.

 
 

Assign File Content Type

1.

Select the Content Type column under Default Columns - File / Item from the list and click Edit button in the column mapping button pane or press Enter key or Double click the select item. Then the Edit Column Dialog will appear as shown below:

 

2.

Specify the file content type settings using one of the options given below:

 
  1. From source SharePoint - XPlica will propagate the original Content Type Field as available in source SharePoint.

  1. Metadata File - The content type value can also be assigned from the external metadata file by including the content type column name in the metadata file. This option allows each document to have its own content type, so long as the stated content type already exists in the SharePoint library. If the content type value available in the metadata file does not exist, XPlica will assign the content type depends upon the alternate value settings.

  2. Specific Value - The content type value will be assigned to the documents / items. If the content type specified in the textbox does not exist, XPlica will assign the content type depends upon the alternate value settings.

  3. Destination Default - Default content type of the destination library / list will be assigned as content type for all the documents / items.

3. Specify the alternate value to be taken and assigned, if the value cannot be assigned or unavailable:
  1. SharePoint Default Content Type - XPlica will automatically assign default content type of the destination library / list.
  2. Use Value - XPlica will assign the user specified alternate value as a file / item content type.
4.

Click Set Value button to set the content type options and value for file / item in mapping.

Check-in Comments
  To specify the check - in  comments to be set after migrating a file to a SharePoint library:

Note : Check -in Comments is applicable only for file.

 

Assign File Check -in Comments

1.

Select the Check-in Comments column under Check-in Comments column under Default Columns - File / Item from the list and click Edit button in the column mapping button pane or press Enter key or Double click the select item. Then the Edit Column Dialog will appear as shown below:

2.

Specify the file check - in comments options using one of the options given below: one of the options given below:

 
  1. From source SharePoint - XPlica will propagate the original Check-in Comment field as available in source SharePoint.

  1. Metadata File - The file check-in comments can also be assigned from the external metadata file by including the check-in comments column name in the metadata file.

  2. Specific Value - You can also specify the check-in comments that must be assigned to the file .

  3. You can also specify the generic comment string using the following keyword identifiers in Check-in comments textbox:
    • <user name> -  Substitutes current user who performs XPlica migration. For example, Document was updated by <user name>.
    • <task name> - Substitutes current migration task name using which the document is migrated to SharePoint. For example, Document was migrated using <task name> in XPlica.
  4. Destination Default - Default check-in comments will be assigned as comment automatically by SharePoint for all files.

3.

Click Set Value button to set the file check-in comments options and value for file / item in mapping.