List View Options 

You can export list items or documents based on SharePoint List views and thereby specify the SharePoint columns to export metadata.

To selectively export SharePoint Views from the list / library, follow the steps outlined below:

1.

The List View Options wizard step appears as shown below:

2.

Select any one of the following View Settings given below:

a.     All items in the List View (AllItems.aspx). Select Columns to export. Export all items / documents (including folders) in the list view as it appears in Allitems.aspx web page corresponding to the list. You have the additional option to specify the SharePoint columns to export as per the options below:
 

                      i.        Export all columns - Exports all columns available in the source SharePoint list, including built-in SharePoint columns such as Created, Modified, Approval Status, etc.

                     ii.        Export all user defined columns - Exports all columns that are created by a SharePoint user.

                    iii.        Export selected columns - Exports columns that are specified in the textbox.

b.    Default View - Exports all items (including folders) available in the Default view of the given SharePoint list. The SharePoint columns defined in the default view will be exported to the metadata file.

c.     All Views - Exports all Views in the SharePoint list. The SharePoint columns defined in the respective list views will be exported to the metadata file.

d.    Specific Views - Exports views that are specified in the textbox. The SharePoint columns defined in the respective list views will be exported to the metadata file.

* Note:

ViewName macro is applicable only for View based export. SPListX will substitute the name of the processed view wherever applicable.

In view based export,

Content export:

For list / library entries, it creates a new folder with the view name under the list / library name folder in the specified destination location.

For file / folder entries provided for export, it exports the content in the specified export location.

Metadata export:

For list / library entries and for files / folders within them, it exports metadata for columns present in the view.

For file / folder entries provided for export, it exports metadata for all columns (including SharePoint maintained read-only columns), instead of the view based columns.

 

3.



Click Next to proceed.