Items to export 

To add folders and items to export to the destination location in the file system:

1.

The Items to export step appears as shown below:

2.

Click Add / Edit button to add and remove the folders and items for export.

3. The Select items to export dialog appears as shown below:

4. Select items to export dialog contains a textbox (top), tree-view (top-left) and a list-view (top-right), which provides explorer like view to select site collection folder / file / list item to export. The Folder textbox allows you to directly browse the specified folder location in the connected SharePoint list. You must specify the folder's relative path and  Click the arrow button to mount the specified folder as a root item in the explorer view. This option will be very useful if the connected list contains large number of folders and sub-folders. The search textbox allows you to search for list items for the keyword specified in search textbox. Advanced Search Link will be enabled for site that has office search service.  You will also see a textbox (middle) and browse button, which enables selection of destination location to export folders / items. 

 

5. Browse the source folders and list items of connected SharePoint list and select the required folders and list items from either tree view (top left pane) or list view (top right pane). Select a destination location using browse option or enter the destination location path in the textbox and click Add button to export selected items.

All folders, files, list items including attachments, lists of a site and its sub-site can be exported by selecting Site collection node from tree-view. In SharePoint 2003, all folders, files, list items including attachments, lists of an area and its sub-area can be exported to file system.

 

6. You can perform keyword search by entering search keyword in search keyword textbox and selecting the list items based on search results for exporting to the file system.

Note: Exporting based on search results is not applicable for SharePoint 2003.



You can also enhance your keyword search by specifying Managed Property with value in keyword search textbox.



If advanced search is enabled in SharePoint site then you can perform advanced search by clicking Advanced search link.

The Advanced search dialog appears as shown below:



Click (...) button to add the SharePoint managed properties in properties drop-down. The Add Managed Properties dialog appears as shown below:

 

Specify the managed property name in Name textbox and select the data type of the column in SharePoint in the Type drop-down.

Click Add button to add the managed property to the property drop-down.

Click Remove button to remove the columns from the property drop-down.

You can specify the conditions by selecting the property name and by specifying a corresponding value with the necessary operator. You can use mathematical operators such as >, =, >= etc. to define your query. Complex queries can be constructed by using logical operator 'AND' or 'OR'.


 

You can Tune search by clicking Search Tuner... Button.

The Search Tuner dialog appears as shown below:

  1. Search Options:
    Search across all content in the index - By default, SPListX will search for list items across all the indexed content.
    Search across the current site and all of its sub-site - SPListX will search for list items at current site and all of its sub-sites.
  2. Properties:
    Trim duplicate search results - By default, SPListX will remove the duplicate items from search results.
    Include stemming results - By default, SPListX will not include the stemming results.
    Include only relevance results - By default, SPListX will include only relevance results.
  3. Search results:
    Process only items (recommended) - By default, SPListX will search for list items only.
    Process all results - SPListX will include all list view URLs, site URLs in search.
  4. Perform keyword search, if advanced search is not enabled - To perform keyword search based on your keywords specified in All keywords textbox, Any Keywords textbox, Exact Phrase textbox and it will ignore all the properties, scopes and result types specified in search query.

 

7.

The selected top level site, sub-sites, lists, folders, files and list items added for export will be displayed in the Documents / List items to export grid. SPListX processes the top-level folders and list items added for export in the order in which it appears in the Documents / List items to export grid. The export process order can be changed by the navigation buttons available in the right side of the grid.

8. Items to export steps contains top level site, sub-sites, document library, folders and files added for export as shown below:

9. SPListX will export the folders, documents / list items and associated metadata based on Export Options.

Use   button to edit the export options for lists and folders that are to be exported to the file system. An Export Options dialog appears as shown below:




Select any one of the following options given below to specify the contents to be exported from the source folders in SharePoint:
  1. Export all folders and documents / list items - This option exports folders and documents / list items exactly as they are in source SharePoint list / library. The source folder structure in the list / library will be retained in the destination location.
  2. Export documents / list items at the top level (Exclude sub-folders) - This option exports documents / list items available in the top-level folders only. SPListX will not traverse the sub-folders within the top-level folders (i.e., will not export list items / documents located in the sub-folders).
  3. Export folder hierarchy (Exclude documents / list items) - This option creates the sub-folder structure alone in the destination location and ignores all documents / list items that are available within the added top level folder and sub-folders.
  4. Export all documents / list items (Exclude folder structure) - This option exports documents / list items alone and ignores the folder structure in the source list / library. In case of duplicate file names, files gets exported based on the settings specified in File Settings wizard step.
    • Store / classify items based on new folder hierarchy - This option creates a folder in the file system based on the column value of the column specified under New folder name textbox e.g.,Title as shown in screenshot below. The list items / documents will be exported to the respective folders based on the column value of the column in New folder name textbox. In case the column value is empty, the list items / documents will be exported to the folder named [Blank].



Use   button to edit the export options for sites that are to be exported to the file system. Export Options dialog appears as shown below:




Select any one of the following options given below to specify the contents to be exported from the source site in SharePoint:
  1. Export all sites and its sub-sites - This option exports all the sites and its sub-sites specified under the given URL.
  2. Export top level site only - This option exports only the top level site and excludes all the subsites in it.
  3. Export all subsites (exclude top level site) - This option exports all the subsites specified under the given URL and it excludes the top level site.
10.

Click OK button to proceed or click Cancel to discard the changes.

11. Click Next to proceed.